Executive Secretary

Contractual
Doha, Qatar
Posted 3 months ago

Personalize treatment for your every medical needs

An executive secretary performs many high-level clerical and administrative tasks, including managing information technology, creating presentations or proposals and taking responsibility for confidential company documents. There are jobs for executive secretaries in almost any type of organization or business. Several years of administrative support experience is a must, and most executive secretaries hold bachelor’s degrees related to the industry in which they work.

Educational requirements:

  • applicant must posses at least Diploma/College Degree

Experience requirements:

  • at least with a minimum of 3 years work experience
  • Ages 25 years old and above

Desired Skills:

  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Degree in business administration or relative field

Duties and Responsibilities:

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigne

Job Features

Job CategoryHealthcare
Contract Duration2 - 5 years
# of vacancies5
Salary TypeNegotiable
Job StatusOpen

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